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Administrative Roles at Hamilton Lloyd and Associates

Hamilton Lloyd and Associates - Our client is a global leader in the adhesive market and also has business focus in laundry, homecare and beauty care business. Due to internal expansion, they are looking to hire the services of:

Personal Assistant to HR Manager

 
Location: Ibadan

Job Summary
  • The Personal assistant shall support the work of HR Managers to undertake a variety of administrative, clerical and managerial tasks.
  • He/she shall provide personalized secretarial and administrative support in a well-organized and timely manner.
Job Responsibilities
  • Act as the point of contact between the manager and internal/external clients
  • Screen and direct phone calls and distribute correspondence
  • Handle requests and queries appropriately
  • Manage diary and schedule meetings and appointments.
  • Make travel arrangements
  • Liaising with staff, suppliers and clients.
  • Preparing letters, presentations and reports
Man Specification
  • Required Education: Degree in any relevant related course
  • Required Experience : 4 - 6 years of similar work experience
Required Skills/Abilities:
  • Proven work experience as a personal assistant
  • Knowledge of office management systems and procedures
  • MS Office and English proficiency.
  • Outstanding organisational and time management skills.
  • Up-to-date with latest office gadgets and applications.
  • Ability to multitask and prioritize daily workload.
  • Excellent verbal and written communications skills.
  • Discretion and confidentiality
go to method of application »

Administrative Assistant

 
Location: Ibadan

Job Summary
  • The Administrative Assistant shall perform a variety of administrative and clerical tasks. Which includes providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.
Job Responsibilities
  • Maintains workflow by studying methods; implementing cost reductions; and developing reporting procedures.
  • Creates and revises systems and procedures by analysing operating practices, recordkeeping systems, forms control, office layout, and budgetary and personnel requirements; implementing changes.
  • Develops administrative staff by providing information, educational opportunities, and experiential growth opportunities.
  • Resolves administrative problems by coordinating preparation of reports, analysing data, and identifying solutions
  • Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
  • Provides information by answering questions and requests.
  • Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
  • Completes operational requirements by scheduling and assigning administrative projects; expediting work results.
  • Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
  • Contributes to team effort by accomplishing related results as needed.
  • Assist in the preparation of regularly scheduled reports
  • Develop and maintain a filing system
  • Update and maintain office policies and procedures
  • Submit and reconcile expense reports
  • Provide general support to visitors
  • Act as the point of contact for internal and external clients
  • Liaise with executive and senior administrative assistants to handle requests and queries from senior managers.
Man Specification
  • Required Education: Degree in Business Administration or any other related course
  • Required Experience : 4 - 6 years of similar work experience
Required Skills/Abilities:
  • Proven experience as an administrative assistant, virtual assistant or office admin assistant.
  • Knowledge of office management systems and procedures.
  • Working knowledge of office equipment, like printers, desk top etc
  • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).
  • Excellent time management skills and the ability to prioritize work.
  • Attention to detail and problem solving skills.
  • Excellent written and verbal communication skills.
  • Strong organizational skills with the ability to multi-task
Method of Application
 

Applicants should forward their CV's to: preye@hamiltonlloydandassociates.com
Only successful candidates will be contacted.
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